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  • Writer's pictureMelissa Day

Formatting Content Still Matters

Where every scroll, click, and glance carries the weight of a first impression, formatting content emerges as an aspect of content creation and a cornerstone of professionalism and brand representation. It asserts its importance in all platforms, such as social media posts, blogs,  menus, email correspondences, and printed materials. 

The selection of fonts, the use of whitespace, and the thoughtful arrangement of elements do more than just look good; they communicate a message of care, attention to detail, and respect for the audience's experience. And with all of the content thrown at us on a daily basis, we should remember that formatting your content still matters.

Professionalism on Display

The truth is that proper formatting shows your care and professionalism for your message and content. After all, is your business a hobby or a true profession?

Today, consumers do a lot of research before buying; standing out requires more than compelling narratives or groundbreaking ideas. Your content presentation matters. 

Clean formatting reflects dedication—a signal that time, effort, and thought have been invested into making the content not just accessible but engaging and easy to read.

As noted by leading experts, professionalism in communication fosters trust and credibility, which are essential components of successful interactions and relationships in any business or brand's lifecycle.

Consistency and Brand Identity

Practical layout and formatting extend beyond your one-off marketing pieces. It is pivotal in establishing and reinforcing brand identity. Consistent use of visual elements and text formatting across all forms of communication creates a cohesive brand experience. This consistency helps audiences recognize and remember your brand, building a sense of familiarity and trust over time. It's a subtle yet powerful way to convey your brand’s personality and values without saying a word, making every piece of content a silent ambassador for your brand.

There's an underlying question that all creators must face: if the presentation of your work doesn’t matter, then what does that say about your respect for your work and your intended audience? 

Woman at her computer thinking of ideas.

The way your content is presented to the world is a silent communicator. It can either scream about your lack of professionalism and attention to detail or relay the message that your piece is error-free and concise - much like your business and process. The old saying, “Never judge a book by its cover.” doesn’t exist with content and presentation. Your potential clients could look elsewhere if they continually notice careless work.

The Bottom Line

With the amount of content that defines us today, the importance of design, layout, and formatting cannot be overstated. These elements are not mere accessories to content; they are integral components of communication that enhance readability, show professionalism, and reinforce brand identity. 

They speak of a creator’s respect for their audience and their passion for the message they wish to convey. In essence, they are the components of effective communication, ensuring that your work is not just seen but remembered and respected.

Consumers, potential clients, and influencers may not notice when your layout is on point, but how many recognize poor attention to detail? How many move on to the next piece of content from your competitor? 

As we search and click through the communication available, let us remember the power of presentation. It reflects our dedication to our craft and audience, is a hallmark of professionalism, and guides brand identity. So, the next time you create content, take a moment to consider not just what you say but how you choose to present it. 

After all, in the world of communication, how you present your message can be just as important as the message itself.


  • Consistent Formatting: Use the same font type, size, and color scheme throughout your document. This consistency helps maintain a professional look and enhances readability.

  • Different Formatting for Different Media: Consider the platform on which the content will live. Web, social, print, and everything in between will take different elements to make the content flow correctly.

  • Use Headers and Subheaders: Clearly distinguish between sections of your text with headers and subheaders. This improves organization and makes it easier for readers to navigate through your content.

  • Bullet Points and Numbered Lists: Using bullet points or numbered lists when listing items or instructions. This breaks up the text and makes your points easier to follow.

  • Adequate Spacing: Ensure sufficient space between lines, paragraphs, and sections. This prevents your document from looking cluttered and makes it more visually appealing.

  • Use of White Space: Don’t fear white space. It helps to break up text and can draw attention to the most essential parts of your document.

  • Check Alignment: Ensure that all elements in your document are correctly aligned. Consistent alignment improves the document's overall neatness and readability.

  • Proofread for Errors: Before finalizing your document, proofread it for any spelling, grammar, or punctuation errors. Mistakes can distract from your message and diminish the professionalism of your document.

  • Ask for Feedback: If possible, have someone else review your document. Fresh eyes can catch errors you might have missed and provide feedback on the document's layout and readability.

Content never dies, and it never sleeps. Work with us at The Other Day Marketing for your content strategies. We firmly believe you are your subject matter expert; your content comes from the heart. We will help you generate topics, ideas, media used, and a timeline for your content. And, of course, we will design and format your materials to represent your brand. 


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